Follow-Up on the Performance Audit of the Quezon City's Disaster Risk Preparedness Program (DRPP)

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Follow-up on the Quezon City's Disaster Risk Preparedness Program (PAO-2022-03)

Quezon City Has Been Resolute in Further Improving Its DRPP in the Past Years but Needs to Catch Up with the Implementation of Planned Activities for Capacity Building

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Date added: December 27, 2022

What COA Found

Overall, the Quezon City implemented all our nine recommendations indicated in the PAO Report No. 2017-03, although one is still partially implemented, the actions taken to implement these recommendations led to the improvements in the City’s disaster preparedness.

After our performance audit in 2017, Quezon City (QC) has been consistently preparing and updating its Disaster Risk Reduction and Management (DRRM) Plans annually. With the preparation of Annual QCDRRM Plan, Quezon City has defined the Programs, Projects and Activities (PPAs) to be taken which directs them toward their desired DRPP goal of establishing and strengthening the capacities of its communities to anticipate, cope and recover from the negative impacts of emergency occurrences and disasters. Likewise, Gender and Development (GAD) aspects of the DRRM-related PPAs are consistently considered in the planning and implementation of its PPAs with the inclusion of GAD focal person in the QC Local Disaster Risk Reduction and Management Council (LDRRMC). Meanwhile, aside from GAD focal person, other members that were previously not included in Quezon City Disaster Risk Reduction and Management Council (QCDRRMC) were already added. The current composition allows for multi-sectoral views and multi-disciplinary approaches on DRRM implementation.

In addition, Quezon City had established performance indicators, targets and baselines in its DRRM plans and developed Monitoring and Evaluation (M&E) tool to measure their performance and progress in achieving the DRPP goals and objectives. Since then, QCDRRMC monitors and evaluates the implementation of the DRRM PPAs. Quezon City Disaster Risk Reduction and Management Office (QCDRRMO) monitors the progress of each planned PPA’s implementation, and addresses problems encountered during implementation. However, there were some performance indicators and baselines that were still broad and not measurable, thus an effective measurement of the progress in the implementation of some DRPP’s PPAs remained a challenge.

Furthermore, although QCDRRMC and QCDRRMO were able to perform their duties and responsibilities to a reasonable extent as discussed above, there were a number of disaster preparedness activities that Quezon City failed to implement. As shown in the figure below, 56 out of 72 (77.8%), 12 out of 66 (18.2%), 11 out of 29 (37.9%) and eight out of 34 (23.5%) of the planned disaster preparedness activities were implemented from CYs 2018 to 2021, respectively. Some activities in the DRRM Plans that were not implemented had a total budget of ₱440.5 million or 49.3 percent of ₱894.3 million total disaster preparedness budget from CYs 2018 to 2021. Quezon City informed that the implementation rate of planned activities for CY 2019 was low because of the prohibition of procurement projects and activities during the election ban period, transition with the newly elected officials, and the reorganization of Bids and Awards Committee (BAC). For CYs 2020 and 2021, it was the amendment and/or suspension of DRRM activities and prioritization of Coronavirus Disease 2019 (COVID-19) response operations due to pandemic that caused the low implementation.

 

Why COA did this study

In CY 2017, the Commission on Audit (COA) conducted an audit of the Quezon City’s Disaster Risk Preparedness Program (DRPP). We issued a total of nine recommendations under PAO Report No. 2017-03 to aid the City in improving its ability to effectively prepare and execute its planned disaster preparedness activities from the impacts of likely, imminent or current hazard events or conditions.

Pursuant to international standards, COA shall perform follow-up activities to examine the corrective action taken by the audited agency on the basis of the results of performance audit over a reasonable time.

This follow-up audit evaluated the extent to which: (a) the audited agency implemented the recommendations and whether the actions taken were appropriate in response to the audit findings and recommendations; and (b) the implementation/non-implementation of the audit recommendations made an impact on the program and its beneficiaries.

The scope of the audit covered the implementation of Quezon City’s action plans on audit recommendations from January 2018 to June 30, 2021. Among the procedures performed were review and analysis of relevant data and documents, and interview key officials and personnel from the Quezon City.

 

What COA recommends

COA recommends that Quezon City shall continue to review and adjust, on a regular basis, its performance indicators, targets, and baselines with the program goals and objectives; and align it with the National Disaster Risk Reduction and Management (NDRRM) Plan. .

Further, the Quezon City has to improve on the level of its implementation of disaster preparedness activities through timely conduct of its monitoring and evaluation to identify and address the cause/s of delays and/or non-implementation of activities. .